Cooperative Management System
Keep an accurate register of members and what each one has paid in. Shares, registration fees and contributions are recorded once and show up correctly on every statement and report.
What it does
Everything the work needs, in one system
Member register
Member numbers, contacts, ID details and status in one place.
Share capital
Track shares bought, shares paid for and share balances.
Registration fees
Raise and collect joining fees without manual follow-up.
Contributions and deductions
Record contributions, and deduct what is owed from member payouts.
Member statements
Give each member a clear statement of what they have paid and owe.
SMS notices
Send meeting notices, balances and payment confirmations.
Accounting built in
Every transaction posts to the books, ready for audit.
Reports for the board
Membership, share capital and collections for committees and AGMs.
Who it is for
Made for organisations like yours
- Farmer cooperatives
- SACCOs and savings groups
- Chamas and investment clubs
- Associations and societies
Accounting is built in, so every transaction in the system posts to your books automatically.
Getting started
From first call to go-live
Discovery
We learn how your business runs and agree what the system must do.
Configuration
Your chart of accounts, items, users and approvals are set up and tested.
Data migration
Opening balances, customers, suppliers and stock are brought across and checked.
Training
Your team learns on their own data, in the way they will actually work.
Go live and support
We stay close through the first month-end and remain available afterwards.
More systems
Other systems we run
Water Management System
Meter readings, billing and collections for water companies and schemes.
Milk Management System
Milk collection, farmer pay and payouts for dairies and cooling plants.
Airbnb and Short-stay Management System
Bookings, payments, housekeeping and expenses for serviced apartments and short lets.
See the cooperative management system working
We will show you the screens your team will use, with realistic data.